Finances

GSOSW POLICY

'''All groups will be required to establish a Girl Scout bank account prior to engaging in any money earning activity or when funds on hand exceed $100. All accounts will be opened under the council’s tax ID number and account information will be kept on file with the council’s financial department. Group bank accounts will: • Only be used for Girl Scout expenses, be used for all group expenses, and contain only Girl Scout funds. • Have a minimum of one signature on a check. • Have a minimum of two signers on all accounts. All signers must be unrelated by blood, marriage or household, be a currently registered member of GSUSA and have successfully completed a criminal background check. • Not have any signer(s) who have been restricted from handling Girl Scout funds. • Not have an employed staff member as a signer on the account unless it is a staff-led group. Girl Scout funds will not be commingled with non-Girl Scout funds in any manner. Group accounts may have up to one debit card per signer on the group account, with no signer having more than one debit card. Groups will not establish credit card accounts or hold credit cards in the name of the group. Money earned is property of the group and at no time does the girl or their family receive group funds directly. Girl Scout funds from one group will not be commingled with funds from any other Girl Scout group without the express permission of the treasurer liaison.'''

PROCEDURE

Troops interested in opening bank accounts should contact the service unit treasurer to request the required account authorization paperwork and obtain approval for opening an account with the assigned troop number. All groups that are not considered troops must request authorization from the council treasurer liaison for all banking needs. To maintain Girl Scout records, each group or troop must report their bank account number to their service unit treasurer. In order to change signers on any troop bank account, the troop must request required authorization paperwork from their service unit treasurer. When free banking is available, paying bank charges is not an appropriate use of girl funds. Troops should use paperless banking as a resource when available. Any volunteer not complying with these Council Volunteer Policies and Procedures and/or found to be mismanaging Girl Scout funds may be restricted from handling Girl Scout funds or released from their volunteer position.

Click a link below to be directed to the appropriate policy and procedure information.

Group Money Earning

Donations

Fundraising/Fund Development

Bank Accounts

Financial Statements

Reimbursement for Expenses

Disbanding and Merging Groups

Girl Transfers and Troop Divisions

Lost/Stolen/Misappropriated Funds or Property